Reporting Line

Reports to: Management / Director
Works with: External accountants, auditors, tax agent, company secretary

Role Purpose

Own the company’s day-to-day finance operations: payroll, statutory contributions, Accounts Payable/Accounts Receivable tracking, claims, document control, and clean records—so Management gets reliable monthly numbers and external advisors can close accounts fast.

Key Responsibilities

1. A) Monthly Close & External Liaison

• Coordinate accounting, audit, and tax queries with external consultants/auditors/tax agents/co-sec
• Ensure timely closure of monthly management accounts (supporting schedules + explanations)
• Maintain audit-ready documentation and clean finance filing

1. B) Payroll & Statutory

• Process monthly payroll accurately and on time
• Prepare and submit statutory contributions on time (EPF/SOCSO/EIS/PCB, where applicable)
• Maintain up-to-date payroll files (new joiners, exits, allowances, deductions, claims treatment)

1. C) Payables, Receivables & Cashflow Discipline

• Verify supplier/subcontractor invoices; ensure approvals and proper documentation
• Manage payment scheduling and basic cashflow tracking (what must be paid, by when)
• Track receivables; issue invoices (if needed), follow up collections, maintain AR ageing

1. D) Claims & Controls

• Verify and process staff claims (invoice/receipt accuracy + policy compliance)
• Maintain petty cash / reimbursements with proper support
• Keep vendor/subcontractor records and professional working relationships

1. E) Systems & Admin Support (Finance-side)

• Maintain transaction hygiene across Xero / SQL Account / Excel trackers
• Improve finance templates: payment tracker, claims log, cashflow sheet, AP/AR ageing
• Any other ad-hoc tasks from Management

Requirements

• Diploma/Degree in Finance/Accounting/Business (or equivalent)
• Working knowledge of Xero, SQL Account (or similar), and strong Excel
• Comfortable chasing follow-ups (vendors, staff claims, outstanding payments)
• High attention to detail and documentation